Hotel inventory and minibar management · AruraBox

In one sentenceAruraBox is hotel inventory and minibar management software: every storeroom has a QR code and an optional door station (tablet plus barcode scanner), and every movement is a line in an append-only stock ledger.

Try it: the door station

Scan items out, see the ledger and the folio

Choose a storeroom, scan items out (tap a barcode), then confirm. Stock drops in the ledger. In the Minibar store, the items also post to the room folio.

Door stationChris Nguyen

Scan out

Scanned0 items

Nothing scanned yet.

To room

Ledgerappend-only

No movements yet.

The storeroom, screen by screen

Click a screen to enlarge it. Westbrook Hotel is our demo hotel.

Storage dashboard for Westbrook Hotel, cropped to the content: stock value, items below par, items expiring soon, what needs attention and today’s movements. — Dashboard: what needs attention today

Bar store scan station: take out, put in, transfer and count, with a barcode field and the lines being taken out. — Scan station: the door tablet

All storages at Westbrook Hotel as cards: main store, cold room, linen room, minibar store and more, each with items, items below par and stock value. — Storages: every one with its own QR code

Cycle counts by storage with progress and variance, and the linen room count open on the right. — Counts: blind counts and their variance

Purchasing: suggested items to order because they are below par, and open purchase orders in draft, sent and partially received. — Purchasing: suggestions and open orders

Minibar workspace: rooms with a minibar, rooms to check, items taken since the last check and the charge posted to the guest folio. — Minibar: what was taken, charged to the folio

AruraBox: three questions

How are minibar items charged to the room?

Items scanned out for a room post to that room’s folio in AruraStay, so nobody types them in.

What is a blind count?

A stock count made without seeing the expected number. AruraBox compares it with the ledger afterwards and records lost cases with a reason.

What is a door station?

A tablet and a barcode scanner at the storeroom door. Staff scan items out, in, between storerooms or for a count; the tablet knows who they are and which storeroom it is.

AruraBox, feature by feature

At the door

QR code on every storage
Door station: tablet plus barcode scanner
Scan out, scan in, transfer, count
The same page opens on a phone from the QR

The ledger

Append-only stock ledger
FEFO: first expired, first out
Blind counts and transfers in transit
Lost cases with a reason

Spend

Minibar charges post to the folio
Purchase orders with approvals on Telegram
Zebra/ZPL label printing
Dashboard with hero numbers

AruraBox does not work alone

AruraStayMinibar charges to the folio AruraDineReads kitchen stock AruraFlowPurchase approvals on Telegram AruraAccReceipts and journals AruraEyeShelf cameras for the storeroom

See your own hotel on one page

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Hotel inventory and minibar management at the storeroom door